Administrative Assistant

Job Title:

Administrative Assistant

Job Description:

The Role:

Our site inColorado Springs, Rockrimmonis seeking aSr Administrative Assistant toserve asa central pointof coordination for site operations, workplace services, communications, visitor management, and administrative support functions. This roleis responsible forcreating andmaintaininga professional, organized, and customer-focused work environment while supporting businessobjectivesthrough project coordination, vendor management, cost-saving initiatives, and site-wide operational excellence. The position acts as a key resource for employees, visitors, contractors, vendors, and leadership, ensuring consistent execution of facility standards, communication strategies, and employee support services.

WhatYou'llDo:

Workplace Operations & Facilities Coordination

• Manages purchase requisitioning for indirect spend for facility

• Coordinate daily workplace services and site support activities.

• Manage relationships with service providers, including janitorial, beverage, first aid, uniform/gown, mat, and other facility vendors.

• Maintain office supply inventories and replenishment processes.

• Oversee breakroom supply management and support workplace cleanliness standards.

• Manage seating assignments, seating maps, employee nameplates, lockers, and workspace organization initiatives.

• Support conference room readiness, standardization, schedulinglogistics, and supply management.

• Maintain evacuation rosters and other site operational records.

• Support restroom and gowning room inspection programs and vendor compliance tracking

Employee Services & Onboarding

• Administer employee andcontractorbadge issuance and access processes.

• Establish andmaintainmailboxes and internal mail distribution systems.

• Support onboarding activities for new employees, contractors, and temporary staff.

• Maintain training hub resources and coordinate training-relatedlogistics.

• Provide general administrative support to employees and leadership teams.

Communications & Employee Engagement

• Coordinate site-wide communications, newsletters, digital signage, and communication boards.

• Support town halls and employee communication initiatives.

• Ensure workplace communicationsremaincurrent,accurate, and aligned with organizational messaging.

• Develop andmaintainvisual displays, informational posters, and presentation materials.

Visitor & Customer Experience

• Serve asprimarycoordinator for visitor and customer experiences.

• Coordinate travel, lodging, scheduling, safety briefings, and hospitality arrangements for guests.

• Plan and manage site tours, including PPE requirements, routing, scheduling, and tour job opening coordination.

• Support visits from customers, executives, government officials, educational institutions, and other stakeholders.

• Ensure a professional, welcoming, and compliant visitor experience.

Event Planning & Coordination

• Serve assitepoint of contact for event planning and coordination.

• Manage site calendar activities and coordinate internal and external events.

• Coordinate catering services and meetinglogistics.

• Support executive meetings, customer visits, grand openings, andspecial events.

Reporting, Analysis & Continuous Improvement

• Generate attendance reports and other operational metrics.

• Perform monthly data collection and analysis related to waste and recycling programs.

• Work with vendors tovalidateand reconcile operational data.

• Lead or coordinate indirectcost-savingsand cost-avoidance initiatives.

• Identifyopportunities to improve workplace services, efficiency, and employee experience.

• Support 5S and workplace organization standards throughout non-production areas.

Project Management

• Coordinate cross-functional workplace and facilities projects

• Manageimplementationactivities related to workplace improvements and operational initiatives.

• Track project milestones, schedules, stakeholders, and outcomes.

• Partner with internal teams and external vendors to achieve project objectives and business goals.

What We Seek:

• HS degree or GEDrequiredand 3-5+ years of experience in office management

• Experience coordinating vendors and managing multiple priorities simultaneously

• Experience supporting leadership teams and customer-facing activities preferred.

• Prior reception and administrativeassistanceexperience

• High levelof experience with Microsoft Office suite

• Excellent communication skills

• Ability to multi-task

• Work independently as well as partnering and team collaboration with other facilities department members.

• Outstanding interpersonal and customer service skills.

• Exceptional organization skills withabilityto handle sensitive confidential information in a professional manner.

• Discretion, judgment,tactand diplomacya must.

What We Offer:

At Entegris, we invest in providingopportunityto our employees and promote from within. The new hire in this role will have the potential to grow and create relationships across the organization and be recognized fordemonstratedsuccess and adherence to company PACE values.

Our total rewards package goesabove and beyondjust a paycheck. Whetheryou'relooking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

• Compensation of $25-$30/hour depending on experience.

• Generous401(K) plan with an impressive employer match

• Excellenthealth, dental and vision insurance packages to fit your needs

• Flexible work schedule and 11 paid holidays a year

• Paid time off (PTO)policy that empowersyouto take the timeyouneed to recharge

• Educationassistanceto support your learning journey

• Values-driven culturewith colleagues that rally around People, Accountability, Creativity and Excellence.

At Entegris we are committed toprovidingequal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities,achievementsand experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Entegris strongly encouragesall ofits employees to be vaccinated against COVID-19. At Entegris, COVID-19 vaccination is preferred but notrequiredat this time.